Q3 2025 Insights
This past quarter, generative AI accelerated its integration into business and society. Companies moved from pilots to enterprise-wide adoption, regulators began stepping up oversight and the workforce experienced rapid disruption. Those shifts were mirrored in the media: the tone moved from wide-eyed optimism to pragmatic consideration, so while coverage volume remained high, it increasingly scrutinized how AI should be used rather than if it should be used. These shifts underscore the need for leaders to:
- Anticipate workforce and culture disruption
- Tie AI adoption to measurable outcomes
- Embed responsible AI practices early
- Learn from sector-specific case studies
- Communicate with clarity to key stakeholders, including employees, investors and regulators
This report outlines five key takeaways for executives and three signals to watch heading into Q4 2025, supported by practical recommendations.
5 truths myths about internal communications…
- Tailoring content to employee audiences is a cumbersome, imperfect science
- Delivering the right information when and where employees need it is a fool’s errand
- Learning and development is a boring, check-the-box activity
- Positioning leaders to your people can be like pulling teeth
- Quarterly town halls are the gold standard for engaging employees
Through the power of technology, we’re redefining what is true about internal comms. We’re not evolving, we’re leaping. Click below to discover the NEW truths about internal comms.

The multibillion-dollar consulting industry built on helping companies manage change is about to get very uncomfortable.
Change management is a multibillion-dollar industry built on the fundamental claim that most people dislike change, and that someone needs to manage that resistance.
But after decades of organizational theories and billions in consulting fees, the industry does not work as promised: change management projects have a failure rate of around 70%. There’s a reason no one asked McKinsey or any other leading consulting firm to run DOGE.
As enterprises large and small grapple with the wholesale transformation that will be wrought by the rise of artificial intelligence, it’s time to face an uncomfortable truth: Change, especially today, doesn’t happen in neat phases. It’s cyclical, unpredictable, and requires constant adaptation.
The Old Model Never Worked–But It Especially Doesn’t Now
Traditional change management follows a predictable model. Under investor scrutiny—or to avoid it—the CEO announces a transformation is coming. Consultants conduct surveys, present slides at workshops, and create communication plans to deal with signs of revolt. Success gets measured by stakeholder-focused metrics like “adoption rates,” and KPIs like “number of training programs deployed.” It’s an industry that prioritizes rationality at the expense of inspiration and serendipity.
AI will be the force that kills this episodic approach. First, the tech is already moving too quickly for rigid approaches to be relevant. Second, AI requires significant amounts of training and customization to be effective in most organizations, rendering a “one-size-fits-most” approach obsolete. And finally, the human side of AI-driven change is more complicated than a standard reorganization—because AI anxiety strikes at the heart of what is human, and what sort of careers we and our children will have.
In our recent work inside companies that are adopting new AI tools and workflows, we’ve seen the potential for a new way of working. Instead of a traditional change management approach, smart leaders today are understanding—and embracing—that change in the era of AI is often organically driven by shifts brought about by AI eureka moments. Competitive advantage is built not by how quickly you move humans through a change program, but how seamlessly your organization’s source code—the unique combination of people, process, and technology—rewrites itself in real time.
A Tale of Two Companies
Consider a recent tale of two companies.
First, fintech company Klarna’s recent initiative to automate its customer service operations using generative AI. The company publicly claimed that its AI tools were performing the work of 700 full-time agents, leading to a dramatic reduction in hiring and headcount. The rollout was managed through a centralized, top-down approach: executive-led messaging, internal dashboards to track AI performance, and a focus on cost savings and productivity metrics. But the transition sparked internal unease and external criticism, and Klarna quietly began rehiring human agents within the year. The AI may have delivered efficiency on paper, but the rigid implementation and lack of human-centered change management eroded trust, both inside and outside the company.
Contrast that with one of our clients—a multinational pharmaceutical organization that took a radically different approach. Rather than relying on static KPIs and sequential rollouts, they used AI to surface real-time insights from employee sentiment, social media behavior, and internal feedback loops. These insights continue to inform tailored interventions across roles and geographies. AI-powered chatbots enable employees to access personalized resources on demand, while leaders use behavioral analytics to trigger timely nudges and adapt strategies instantly. The result has been a more agile, inclusive transformation—where change has been continuously shaped by how employees are actually working.
How Organizations Can Stay Ahead
In this new world, “best practice” changes from week to week. But the most important trends we see in recent, successful transformations are:
First, build a nonlinear approach. When it comes to generative and agentic AI, you often don’t know your best use cases until you experiment. Embrace the 3-D problem solving that comes with transformation by moving to organized but flexible processes that account for two-way feedback.
Second, create pilots. Understand that new processes, technologies, and workflows will work differently for each organization and team. Select specific organizational areas for focused experimentation and training. Give them deadlines and establish feedback loops between pilot participants and the transformation team. Then, scale successful approaches across the organization using champions as advocates for the technology and its impact.
Third, work to understand and activate teams with precision. Identify specific employee categories to play a role in championing change. Every organization has a group of early adopters—the “weekend warriors” who explore AI on their own time. And every organization also has laggards—those who will require structured protocols and personalized training plans to implement new systems. Focus your communications—and your expectations—by identifying each group and understanding the different needs it requires.
Finally, empower leaders. Measure success not by who attended the meeting or did the training, but by who’s actually creating new pathways in process or technology. Encourage those leaders, from the CEO down, to show how they use AI tools, and arm with appropriate nudges for staff.
According to the Boston Consulting Group, the small minority of companies already operating at this level are realizing 1.5× revenue growth, 1.6× shareholder returns, and 1.4× ROI.
The goal is improving organizational metabolism so your organization stays healthy, instead of contracting a disease that needs treatment. The business model for change management consulting may shift to something far more organic: Enabling leaders to role model and guide, designing teams built for experimentation and imbuing organizational culture with a growth mindset.
Adaptability counts most
Corporate America rewards risk-taking and stories about explosive growth, rapid innovation, and bottom-line-enhancing layoffs. But it’s adaptability that will count most in the AI era, and continuous improvement is what will deliver it.
Organizations that continue to rely on traditional change management consultancies are not just wasting money—they’re actively handicapping their ability to compete in an increasingly dynamic business environment. Consultants can either change— the irony!— or go down with their ship.
This article was originally published by Fast Company.
Every organization experiences moments of transformation — mergers, restructures, strategic pivots, digital leaps. These aren’t just operational changes; they’re emotional events. People respond with hope, hesitation, excitement and resistance.
How leaders navigate these moments can speed or stall the path to impact. Unite teams or fragment them. Build trust or erode it. Drive clarity or deepen confusion.
Increasingly, AI plays a dual role in these transformations: both as the catalyst for change, and a resource for improving how it is managed.
On the one hand, AI-based tools are rapidly changing how work gets done, boosting efficiency and enabling new workflows. As a result, many existing jobs are evolving, new roles emerging and entire workforces rewiring.
This profound disruption is creating a lot of opportunity, but even more anxiety. For individuals navigating new operational models. For managers tasked with upskilling teams. For leaders creating a vision for an entirely different future. A future where they must equally consider rapidly deploying technology and managing the human impact.
That’s where – when thoughtfully integrated and actively managed – AI becomes a force-multiplier. When people are freed from repetitive tasks, they can focus on what matters most: connecting and contributing in meaningful ways.
Under the right leadership, AI holds the potential to cut through the chaos by enhancing human connection. It can help deliver the right message, to the right person, at the right time. It can tailor learning and development. It can surface signals leaders might otherwise miss.
Let’s be clear: if AI is used simply to automate output or reduce costs, it risks compromising vision instead of setting it. Without transparency, it can erode trust. Lacking empathy, it might alienate the very people it’s meant to engage.
The real opportunity isn’t automation, it’s activation. AI, used wisely, becomes a tool to help people feel seen, heard and understood. To do more of what matters, with greater impact and more humanity.
In times of change, business doesn’t move unless people do. And people don’t move unless they feel connected, informed and inspired. AI, done right, can do just that.
Key Insights:
AI as a Dual Force: AI is both a disruptor and a connector—redefining roles, accelerating change, and enabling more human-centered engagement across the employee experience.
From Automation to Activation: The real opportunity lies not in replacing people, but in empowering them. AI can free teams from repetitive tasks, enabling more meaningful, strategic work.
Trust Through Transparency: While concerns about AI persist, 71% of U.S. employees trust their employers to use it responsibly. Clear communication and ethical deployment are essential to building that trust.
Personalization at Scale: AI-driven internal communications are achieving significantly higher engagement—up to 54% open rates and 68% opt-in for custom content—by delivering the right message to the right person at the right time.
A New Leadership Mandate: Today’s leaders must be more than managers—they must be AI-fluent strategists and empathetic change agents who can guide teams through transformation with clarity and care.
Culture as a Catalyst: Organizations that foster a growth mindset—encouraging experimentation, learning, and progress over perfection—are better positioned to unlock AI’s full potential.
When organisations announce a new strategic direction, formal communications such as town halls, newsletters, and videos are expected. Yet, beyond traditional communication methods, what actions can senior leaders take to demonstrate commitment to new ways of thinking and working?
The power of symbolic acts
‘Symbolic acts’ are a powerful but often overlooked tool for shifting culture and moving the needle on a new vision or strategy.
A ‘symbolic act’ is a highly visible action or decision leaders take to role model organisational changes.
Symbolic acts in action
What do symbolic acts look like?
Consider an organisation that is refocusing on customer innovation, intent on being first to market with best-in-class products. Historically innovation has been stifled by red tape and a fear of failure.
A senior leader could become a role model by regularly sharing personal stories of risk taking and failure, promoting a growth mindset and normalising calculated risk-taking. Alternatively, the leader may choose to speak last in every meeting, encouraging input from employees at more junior levels.
The symbolic act should resonate with employees and provide a clear signal of a change in direction. Consider Steve Jobs’ decision to discontinue 70% of product lines upon returning as interim CEO of Apple in 1997. This act clearly communicated that Apple would focus on its core offering of personal computers.
By “walking the talk” and executing symbolic acts that are meaningful and noticeable to employees, leaders demonstrate their commitment to thinking and acting differently.
Some additional examples include:

Symbolic acts across the organisation
Symbolic acts aren’t just for senior leaders. It is impactful when middle managers and influential frontline employees adopt symbolic acts.
Symbolic acts can be individualized or collective. For example, employees could start meetings with a ‘value share’, or an entire leadership team might collectively adopt casual office attire.

Symbolic acts are an effective way to deepen transformation efforts by positioning leaders to visibly and authentically role model the changes they want to see in the business. By incorporating symbolic acts into engagement strategies, leaders can deepen the impact of transformations.
Have you employed symbolic acts in organizational changes? Or do you have alternative strategies for effective role modeling and engagement? I would love to hear your thoughts in the comments section.
The role of the middle manager has already evolved beyond recognition
Cast yourself back to the early 1990s. No internet, no email, no instant messaging or video calls. Communication was slow and structured which reflected the hierarchical, top-down nature of many organisations. The average middle manager acted as an administrative gatekeeper, controlling the bridge of communication and flow of information between executives, support functions and operational staff.
Technological advancement of the last 30 years has evolved the middle manager role beyond recognition. Now the middle layer takes on an increasingly strategic role in what have become much flatter organisational structures. Responsible for managing up, down and across. Middle managers are the driving force of business. They are the engine of performance and they have become responsible for everything from influencing and shaping the vision to communicating and executing the strategy.
It’s not surprising that as these roles have become less bureaucratic and administrative, ‘softer’ skills have become more important. We all know the best managers are the ones that can connect with you on a personal level and have the meaningful conversations that create a sense of belonging first and foremost, ignite commitment and drive performance. In other words – to be successful, middle managers must now develop their people skills in empathy, active listening, and influencing others.
But we’ve still not got it right. Middle managers cope with high stress and often little thanks.
We are not making the middle manager role easy though, when it’s never ‘enough’ and lacking in meaningful reward. Organisations are increasingly asking middle managers to do more with less as businesses continue to tighten belts and squeeze out efficiency. Middle manager workloads are high, expectations are higher, and both the external and internal operating contexts are often uncertain, changing and ambiguous. While we know that ‘ruthless prioritisation’ is the answer, it’s almost impossible to achieve. It’s no surprise that a global pandemic has forced many to re-consider their priorities, lifestyle and options, and that younger generations are shying away from progression into middle management in search of roles that offer less stress, more meaning.
The advancement of AI and agentic workforces could change everything. Again.
And what’s more we are facing into a very real and imminent scenario of being on the brink of another major shift in the way our workplaces operate. As AI capabilities continue to advance and business continues to de-layer organisational structures, middle managers may once again find themselves in a very different environment altogether. One where they are managing a broader, more cross-functional set of responsibilities, a mix of human and AI agentic teams, and perhaps in many cases even less resource.
Beyond the initial reaction of fear, this future holds an exciting opportunity for middle managers to make higher-value, more meaningful contributions to the business performance. But doing so relies on an enhanced set of capabilities over the ones needed today.
To succeed in the future middle managers will need different skills and capabilities.
If business wants the middle layer of their organisation to succeed, they must look to upskill and equip them in the essential skills of the future. This will become less about being the most applauded subject matter expert operating with the highest technical proficiency. Going forwards, leadership development must focus on a combination of:
- the technological competence required to manage workloads in an AI world. This is about understanding AI and big data, networks and cybersecurity and having expert technical proficiency;
- the emotional and people competence required to lead, connect and collaborate with other humans. This is about building individual, team and organisational resilience and adaptability to manage through changing environments. It’s about developing a growth mindset that celebrates learning, continuous improvement and the courage to overcome set backs. It’s about creating strong teams built on trust and under values-led leadership. It’s about driving ownership and accountability through organisations to make things happen.
- the cognitive competence to think critically and creatively in the face of ongoing disruption. People will continue to play an essential role, always, and even in an AI-first world, the human ability to think critically, with curiosity and a growth mindset will continue to be the essential ingredient to continued success and innovation.
But leadership development alone is not enough. It’s time to reinvent middle management and strengthen leadership at the essential core.
And yet, even if capability building will become an important lever, it’s not enough by itself. We know that even the very best leadership development courses don’t change business by themselves. It will take more than a 2-hour, 2-day, 2-week training to be able to shift what it means to be a middle manager, to embed a shift in ways of working that allows for higher-value contribution, to ensure that executives are playing a role in empowering this layer to step up. It will take a reinvention of middle management to strengthen leadership at the essential core.
The reinvention of middle management requires a systemic approach.
If we really want to shift the role of middle managers for the future, it will take a systemic approach that reviews organisational culture holistically, going beyond the mission statement and values.
It’s about reviewing the embedded ways of working in the organisation that come to characterise a middle manger’s day. The way individuals and teams collaborate and communicate with each other; the way work is managed and performance is measured; and the way the organisation learns and adapts to evolve. These, often unspoken, rules about how things get done must support the reinvention of middle management if we want to strengthen leadership at this level.
And this may mean reviewing the operating model, structure and accountabilities; how the business strategy is cascaded to inform day to day activities; the organisational symbols, rituals and stories as well as the leadership style – how are these factors contributing to the role of middle managers, and how do we shift them in support of the reinvention?
And if we get it right, middle management will become the pipeline of emerging leaders that it ought and deserves to be.
If it’s time for a reinvention of middle management in your organisation let’s talk about how United Minds can partner with you on:
Change & transformation: supporting the adoption and embedding of AI-driven ways of working.
Leadership development and capability building: in the competencies your leaders need to for today, as well as the technological, emotional and cognitive competencies they’ll need to lead humans in a future AI-enabled workplace.
Organisational redesign: designing sustainable structures, and future-proofed job roles with realistic expectations that are adaptable to technological, AI advancement.
Organisational culture: shifting expectations, mindsets and beliefs, as well as the ways of working, activities, and processes that either enable or prohibit progress towards the strategy.
The beginning of 2025 has seen significant shifts in the external environment that continue to reshape the role of the corporate affairs function and the executives who lead it.
Last fall, we conducted a study examining the shifting role of the communications executive. Our working question was simple: As companies pulled back from the societal issues postures that were en vogue in the early 2020s, would the elevated role of the Chief Corporate Affairs Officer and Chief Communications Officer also fade into the background? We found – emphatically – that this was not the case. While these leaders in many cases were less visible, they were doing more, with elevated postures in driving the modern CEO agenda.
Following the second inauguration of President Donald Trump and his first 100 days in office, our survey research painted a stark portrait of a divided America – a national mood defined by pessimism and hyper-partisanship. But it also found bright spots in the role of business society, with 66% of Americans saying they feel positively about their employers, and over three-quarters of Americans across political parties saying that business should play a leading role in stabilizing the economy and democracy.
We found ourselves asking: Where does this environment leave the corporate affairs leader?
Key findings:
- From Reactive to Proactive: Corporate affairs leaders are increasingly involved in shaping business decisions, not just communicating them.
- Political Navigation as a Core Function: In today’s polarized environment, these leaders are helping companies manage reputational risk and regulatory complexity with greater precision.
- Always-On Reputation Management: Crisis response is now a continuous function, requiring real-time intelligence and cross-functional coordination.
- Employee Communications with Care: Internal messaging is more strategic and cautious, balancing transparency with compliance and cultural sensitivity.
- AI as a Strategic Enabler: Communications teams are turning to AI to enhance scenario planning, media monitoring, and narrative intelligence. AI is helping automate routine tasks, enabling teams to focus on higher-value strategic work and respond faster to emerging risks.
Our research found that, across 50 engagement drivers, the further employees were from the top of their organization, the less engaged they felt—by a wide margin. This highlights the need for a way to change culture that truly reaches and involves the whole organization, not just the top.
Culture is a powerful and sustainable source of advantage.
It’s a bigger driver of job satisfaction than salary, and the biggest driver of attrition. Companies with strong innovation cultures are 60% more likely to be innovation leaders. More than four out of five executives believe an ineffective culture increases the chances of unethical behavior.
Glassdoor, MIT, BCG, Journal of Financial Economics
For most organizations, the culture they want feels out of reach.
This is true both for leaders and their employees. According to the Journal of Financial Economics, 92% of surveyed executives believed that improving corporate culture would increase firm value—while 84% believed their company needed to improve their culture. For employees, the percentage who reported feeling connected to their company’s culture has remained flat at just above 20% for the last four years, according to Gallup.

Journal of Financial Economics, Gallup
What makes culture work so hard?
In our research on the employee experience, we uncovered a pattern that may help us understand the real challenge we need to tackle. We observed that, across 50 drivers of the employee experience, the further you get from the top of an organization, the less connected and engaged employees tend to feel.
We’ve color-coded the data to show you how persistent this pattern is. Check out the methodology behind the numbers on page 32 of our longitudinal study, “Employees Rising: Advocacy, Activism, Agency.”

There is a 26% difference between the average engagement score of an organization’s leadership team (84%) and its individual contributors (58%).
The data makes sense when you consider how culture work has always been done—and it illuminates the pain points leaders and practitioners should address to help their organizations build and maintain healthy, high-performing cultures.
PAIN POINT #1
One-time, one-way decisions
Discussions about changing an organization’s culture tend to happen once among a small group. And once decisions are made, the work tends to focus on alerting and aligning people—versus truly engaging them in the process.
PAIN POINT #2
Words over actions
The main work products of culture change are presentations that capture intent—versus targeted actions designed to quickly build momentum and drive measurable progress.
PAIN POINT #3
Mission: impossible
The responsibility of using those work products to galvanize a workforce behind the new culture tends to rest with a few under-equipped leaders—most often leaders in middle and front-line management.
Today’s version of culture work is like building a bonfire. Leaders build it big and build it once. And the further away you are, the less light and warmth you feel. And it’s clear the bonfire approach isn’t working. The gap between what leaders say and what people experience is widening. This impacts trust both inside and outside the company.
Inside organizations, assumptions at the top tend to be rosier than the reality for the rest of employees, according to research from PwC: “86% of leaders think employee trust is high, compared to 67% of employees who say they highly trust their employer. This employee trust gap of 18 points is higher than in the past.”
Outside, the gap between leaders and customers is even more pronounced: “90% of business executives think customers highly trust their companies while only 30% of consumers actually do.”
For culture work to succeed, we should think of it like building a thousand campfires. Leaders hand out kindling, so the fire is sparked where people already are. Everyone can create it. Everyone can look after it. And the warmth reaches everyone who needs it. How could you do this? We suggest that you follow two principles when thinking about culture change. First, make it simple. Then, help it spread.

Principle 1: Make it Simple.
Focus the work on the vital few areas that drive the greatest, most immediate impact on your organization’s culture. In other words, focus on “The Why and The Way” of your organization.
The Why is your guiding ambition. It can be as big as aligning to a new brand or merging two organizations. Or it can be as focused and surgical as a commitment to being the category’s top customer service brand.
The Way is a set of nine critical behaviors you need working toward your ambition. Here’s a canvas showing “The Why and The Way” together.

Nine behaviors drive culture change.
We identified these nine behaviors based on our decades of collective experience and successful culture change engagements with leading organizations. These behaviors act as the building blocks of any organization’s culture. Through these 9 lenses, we can see how well your organization delivers on your guiding ambition—then take targeted action to unblock the path to performance.
Lead
- Prioritize: What does the organization signal is most important to focus on, implicitly and explicitly?
- Measure: How does the organization measure success for the business and its people?
- Reward: What kind of work is recognized and encouraged?
Organize
- Communicate: How is information stored, shared, and used to work toward the organization’s goals?
- Collaborate: How do people work together and to what degree are they autonomous?
- Resolve: How does conflict arise and get resolved?
Evolve
- Grow: How do individuals develop and progress in the organization?
- Monitor: How well does the organization perceive opportunities and threats and how willing it is to change in response to them?
- Adapt: How well does the organization change in reaction to the perceived opportunities and threats?
Principle 2: Help it Spread.
Work with a bias toward bottom-up action, not only top-down communication, so that we build agency in the people who have the greatest impact on the employee experience: middle managers, for three reasons.
They are trusted. Our research shows that managers and their peers are the top two most trusted sources of information. 60% of hybrid knowledge workers report their direct manager is one of the top two influences on their connection to corporate culture.
They have an outsized impact. Employees who have managers who listen to them and are committed to their success are an average of 3.3X more likely to agree across the 50 measured drivers of employee experience, and 58% less interested in leaving their job tomorrow than employees who don’t.
They need support. Managers are the gatekeepers of change. Change spreads only with their support. To gain that support, we need to invest in their agency—meaning they need to:
- See how they contribute to a future they believe in.
- Have the means to make a positive impact.
- Feel valued because of their work.
By making culture work simpler and focusing efforts on specific outcomes, this approach makes culture tangible and actionable, at the same time connecting the changes in behavior to intended business results.
Galvanizing employee communities across the organization to co-create and spread culture requires leaders to part with the idea that they need to control culture and allow their teams to carry the spark, but the result — empowered, engaged teams inspired by your strategic intent — is worth the risk.
Since 2014, United Minds has tracked, observed and catalogued employee engagement and advocacy through its Employee Rising series.
On balance, over the last decade changing dynamics in the employee experience have been a net positive for U.S. workers. This is reflected in our 2024 global study. Employees today are…happy, and employee satisfaction and positive perceptions of the workplace are up across the board. This is attributed in part to nearly two decades of investment in improving employee communications and engagement. Companies who have built strong foundations in basic communications, executive visibility, and employee listening are seeing dividends in overall performance, talent retention, and employee advocacy.
And yet, there is still work to be done.
While recent advances in workplace policies and approaches have prioritized a more flexible, empathetic, inclusive workplace, at the same time, in the U.S., there is a widening gap in income and pay inequality. Swings in labor relations and power dynamics that have created deeply embedded trust gaps between workers and their employers.
In boardrooms worldwide, “doing more with less” has become the mandate of the moment. Trade wars, tariff hikes and economic uncertainty are forcing hard choices – whether that’s reducing overhead, downsizing or streamlining operating models. This is becoming more apparent in M&A context where organisations often need to adopt a “do more with less” approach ahead of integration to ensure ROI from the deal.

Naturally, doing more with less can feel like a struggle particularly against a backdrop of several turbulent years. Yet again we’re upping the ante, turning up the dial on the pressure cooker -and it hurts. But what if we’re thinking about pressure all wrong? What if constraint isn’t the enemy – but the catalyst?
When De Beers faced market crisis in 2008, they discovered something unexpected. The pressure didn’t break them, it transformed them. Under constraint, they reimagined their entire business model, creating a more agile organisation that thrived when conditions improved.
This isn’t just luck. Studies show that moderate pressure increases focus, accelerates decision-making, and triggers innovation. The key isn’t reducing pressure – it’s building the resilience to harness it.
Four Keys to Turning Pressure into Performance
1. Build Emotional Commitment – shift from Loss to Possibility
People who see pressure as a challenge perform better than those who see it as a threat (Lazarus, 1991). Netflix’s shift from DVD rental to streaming wasn’t just strategic – it required deep emotional resilience. They helped their team see the loss of their core business as an opportunity to own the future.
Quick wins:
- Run reframing challenges – spend 10 minutes during team meetings identifying the challenges for the week, then help individuals to reframe them as opportunities.
- Celebrate small wins to maintain momentum – carve out 15 minutes at the end of each week to do a public ‘shout out’ for a win of the week, ideally using it as an opportunity for personal recognition too.
Going deeper
- Leadership resilience training – train people leaders on how to lead through prolonged pressure and uncertainty; focus on ideas such as reframing language and Carol Dweck’s ‘yet’ to build a growth mindset
- Reduce decision fatigue by automating small choices, breaking big tasks into chunks, and limiting unnecessary meetings.
2. Rational Understanding – demonstrate control in chaos
Research shows teams operating at 80-90% capacity make better decisions and waste less time than those at 60-70%. Why? Because constraints force better choices and a fixation on what’s within our control. When Toyota faced supply chain disruptions, they focused exclusively on what they could influence. This clarity helped them recover faster than competitors who tried to control everything.
Quick wins:
- Spheres of control workshop with your team – reset on priorities and purpose then identify your “control points” – what you can truly influence – and build out plans to Stop, Start and Continue from there.
- Create a simple “Priority Contract” with each team member. One page that clearly states their critical priorities, what they can stop doing, and where they have decision-making authority. Then hold regular reviews to eliminate low-value work
Going deeper:
- Map your team’s actual capacity (not their theoretical capacity) – Find the sweet spot between stretched and snapped. Trial a new resource model then create an action plan to close the gap.
- Prioritise key skill development – As Mihaly Csikszentmihalyi suggests ‘When pressure aligns with high skill level, people enter flow—a state of deep focus where they perform at their best.’ Identify gaps in team’s skillset and knowledge, then invest in top-ups e.g., 2-hour espresso sessions on set topics.
3. Collective experiences – winning together, failing together
Collective experiences help teams navigate high-pressure situations by fostering social support, shared resilience, psychological safety, and collaborative problem-solving, which reduces stress and enhances overall performance. When Airbnb lost 80% of their business overnight in 2020, they turned crisis into cohesion. They created transparent daily updates, shared decision-making, and made space for collective problem-solving.
Quick wins:
- Quality over quantity – with smaller budgets and limited time, make time together really matter. Invest in a few, short in-person experiences that build team spirit, embody the culture, and keep momentum.
- Use setbacks as collective learning opportunities – Openreach ran a ‘Fess up Fridays’ initiative where leaders shared their personal learnings in a group forum, sharing the blame and the learnings.
Going deeper:
- Co-create new ways of working – involve teams in a reset of your culture, behaviours and/or ways of working given the new team size and need to be more agile. Make it fun, engaging and creative building memorable positive shared experiences.
- Build cross-functional “pressure teams” – Break big challenges into 2-week missions, celebrate small victories publicly or create visible scoreboards that show progress.
4. Input and contribution: feedback and dialogue
Around 84% of employees consider psychological safety as one of the most valued aspects of the workplace; and it’s proven to be vital in reducing stress and building resilience. When Zara faced supply chain chaos, they amplified voices from the front line, demonstrating that their best solutions came from those closest to the problems.
Quick wins
- Create rapid feedback loops in weekly team meetings or with simple pulse surveys such as one question a week that reaches the entire team.
Going deeper:
- Run a simple psychological safety assessment within your team to identify barriers to speaking up
- Establish a champions network made up of a broad range of employees representing lower levels of the organisation to be your ear to the ground. Use them to co-create approaches and strategies for engagement and change
In today’s business environment, pressure isn’t going away. The winners won’t be those who try to eliminate or ignore it, but those who learn to harness it.
The question isn’t how to do more with less. It’s how to use constraints to unlock possibilities that abundance keeps hidden.